PUBLIC WORKS COMMITTEE
March 6, 2019
Members Present: J. Ricci, G. Barnes, P. Curran, W. Dibble, K. Graves, D. Healy, C. Crandall (Absent: D. Fanton)
Others Present: L. Ballengee, T. Boyde, J. Burdick, J. DiPasquale, K. Francisco, V. Grant, B. Harris, K. Hooker, J. Hopkins, C. Jones, C. Knapp, B. Riehle, D. Root, T. Ross, D. Scholes, T. Shaw, P. Stockin, M. Washer
Media Present: C. Potter – The Spectator
Call to Order: The meeting was called to order by Public Works Committee Vice-Chairman John Ricci at 1:00 p.m.
Approval of Minutes:
A motion was made by Legislator Graves, seconded by Legislator Dibble, and carried to approve the minutes of February 6, 2019.
HIGHWAY
Public Works Deputy Superintendent Dean Scholes stated that Superintendent Justin Henry is currently in Albany for Advocacy Days.
Permission to Award Hot Mix Paving Bid
Mr. Scholes stated that 2019 Paving bids were opened on February 21, 2019, and the following bids were received:
Dolomite Products Spallina Materials Villager Construction
Quantity Unit Bid Total Unit Bid Total Unit Bid Total
Tons Price Price Price Price Price Price
County Road 01 10185 $77.03 $ 84,550.55 $86.29 $ 878,863.65 $113 $1,150,905
Entire Length
6.43 miles x 24’ wide
County Road 15B 11461 $75.25 $ 862,440.25 $76.85 $ 880,777.85 $112 $1,283,632
Entire Length
7.55 miles x 23’ wide
County Road 17 14702 $78.26 $1,150,578.52 $76.87 $1,130,142.74 $114 $1,676,028
Entire Length
8.91 miles x 25’ wide
County Road 30 13147 $82.82 $1,088,834.54 $92.51 $1,216,228.97 $113 $1,485,611
Entire Length
8.30 miles x 24’ wide
County Road 15 6336 $77.18 $ 489,012.48 $74.87 $ 474,376.32 $115 $ 728,640
Smith Road to County Line
4.00 miles x 24’ wide
Overall Total Bid Price $4,375,416.34 $4,580,389.53 $6,324,816
Legislator Graves stated that he travels County Road 30 every day, and there are some spots that are in need of treatment, and asked if these numbers include treating those areas. Mr. Scholes stated it is his understanding those areas are included in the bid prices. Mr. Scholes requested permission to award 2019 hot mix paving to the low bidder, Dolomite Products. The request is contingent on price escalations and funding availability. This request was approved on a motion made by Legislator Healy, seconded by Legislator Dibble, and carried.
Permission to Award Chip Seal Bid
Mr. Scholes stated 2019 surface treating bids were opened February 21, 2019, and they received bids from Suit-Kote for a total of $384,400.08, Midland Asphalt for a total of $407,368.74, and Vestal Asphalt for a total of $404,118.46. The complete bid is attached with the original minutes in the Clerk of the Board’s Office. Mr. Scholes requested permission to award Suit-Kote the 2019 surface treating contract. The request is contingent on price escalations and funding availability. This request was approved on a motion made by Legislator Dibble, seconded by Legislator Graves, and carried.
SOLID WASTE
Permission to Re-Bid Residential Waste Disposal Contracts
Mr. Scholes stated their contracts with Steuben County and Casella expire on December 31, 2019, and they would like to re-bid them, noting they are hoping again for multi-year contracts. This request was approved on a motion made by Legislator Graves, seconded by Legislator Curran, and carried.
Permission to Transfer Funds for Local Solid Waste Management Plan
Mr. Scholes requested permission to transfer funds in the amount of $25,000 for the preparation of the Solid Waste Management Plan. The transfer is as follows:
From: To: Amount:
A8160.411 (SW – Repairs Personal Prop.) A8160.495 (SW – Engineering) $10,000
A8160.422 (SW – Gasoline/Oil) A8160.495 (SW – Engineering) $10,000
A8160.499 (SW – Disposal Fees) A8160.495 (SW – Engineering) $ 5,000
Total: $25,000
Mr. Scholes noted they are going take a look at their current operations and see what can be done to increase recycling. Legislator Graves asked if public participation will be involved, and Mr. Scholes stated, yes, that is part of the Solid Waste Management Plan development requirements. This request was approved on a motion made by Legislator Graves, seconded by Legislator Dibble, and carried. Notify County Treasurer
BUILDINGS AND GROUNDS
Ground Floor Renovation Update
Mr. Scholes stated they are currently waiting to receive contract documents for the Ground Floor Renovation Project, and once they are received, they will get them to the code enforcement officer. They hope to schedule a pre-construction meeting in the next couple of weeks.
On-Site Septic System Repairs at the Jail Update
Mr. Scholes stated they will open bids on March 22 for the septic system repairs at the Jail and plan to return to Committee in April to recommend an award. Legislator Healy asked if there any restrictions by the Department of Environmental Conservation. Mr. Scholes stated, no, they have been very helpful. The committee briefly discussed different bid options for this project.
2019 Budget
Committee Vice-Chairman Ricci indicated that he has received no calls regarding bad roads this winter, and commended the department for a doing a good job taking care of them, and asked how they are making out with their budget. Mr. Scholes expressed his gratitude for the kind words on the conditions of the roads and he will be certain to share them with the DPW staff. Mr. Scholes stated they are in good shape with their budget and materials and are pleased with how things are going. Committee Vice-Chairman Ricci confirmed there won’t be any chance they’ll be coming back to Committee to say they are off in their budget by 40 percent, and Mr. Scholes stated, no, they are in good shape.
Adjournment
There being no further business to come before the Committee, the meeting was adjourned at 1:14 p.m. following a motion by Legislator Graves, seconded by Legislator Dibble, and carried.
Respectfully submitted,
Meghan Washer
Confidential Secretary to Clerk of the Board
Board of Legislators
March 6, 2019
Members Present: J. Ricci, G. Barnes, P. Curran, W. Dibble, K. Graves, D. Healy, C. Crandall (Absent: D. Fanton)
Others Present: L. Ballengee, T. Boyde, J. Burdick, J. DiPasquale, K. Francisco, V. Grant, B. Harris, K. Hooker, J. Hopkins, C. Jones, C. Knapp, B. Riehle, D. Root, T. Ross, D. Scholes, T. Shaw, P. Stockin, M. Washer
Media Present: C. Potter – The Spectator
Call to Order: The meeting was called to order by Public Works Committee Vice-Chairman John Ricci at 1:00 p.m.
Approval of Minutes:
A motion was made by Legislator Graves, seconded by Legislator Dibble, and carried to approve the minutes of February 6, 2019.
HIGHWAY
Public Works Deputy Superintendent Dean Scholes stated that Superintendent Justin Henry is currently in Albany for Advocacy Days.
Permission to Award Hot Mix Paving Bid
Mr. Scholes stated that 2019 Paving bids were opened on February 21, 2019, and the following bids were received:
Dolomite Products Spallina Materials Villager Construction
Quantity Unit Bid Total Unit Bid Total Unit Bid Total
Tons Price Price Price Price Price Price
County Road 01 10185 $77.03 $ 84,550.55 $86.29 $ 878,863.65 $113 $1,150,905
Entire Length
6.43 miles x 24’ wide
County Road 15B 11461 $75.25 $ 862,440.25 $76.85 $ 880,777.85 $112 $1,283,632
Entire Length
7.55 miles x 23’ wide
County Road 17 14702 $78.26 $1,150,578.52 $76.87 $1,130,142.74 $114 $1,676,028
Entire Length
8.91 miles x 25’ wide
County Road 30 13147 $82.82 $1,088,834.54 $92.51 $1,216,228.97 $113 $1,485,611
Entire Length
8.30 miles x 24’ wide
County Road 15 6336 $77.18 $ 489,012.48 $74.87 $ 474,376.32 $115 $ 728,640
Smith Road to County Line
4.00 miles x 24’ wide
Overall Total Bid Price $4,375,416.34 $4,580,389.53 $6,324,816
Legislator Graves stated that he travels County Road 30 every day, and there are some spots that are in need of treatment, and asked if these numbers include treating those areas. Mr. Scholes stated it is his understanding those areas are included in the bid prices. Mr. Scholes requested permission to award 2019 hot mix paving to the low bidder, Dolomite Products. The request is contingent on price escalations and funding availability. This request was approved on a motion made by Legislator Healy, seconded by Legislator Dibble, and carried.
Permission to Award Chip Seal Bid
Mr. Scholes stated 2019 surface treating bids were opened February 21, 2019, and they received bids from Suit-Kote for a total of $384,400.08, Midland Asphalt for a total of $407,368.74, and Vestal Asphalt for a total of $404,118.46. The complete bid is attached with the original minutes in the Clerk of the Board’s Office. Mr. Scholes requested permission to award Suit-Kote the 2019 surface treating contract. The request is contingent on price escalations and funding availability. This request was approved on a motion made by Legislator Dibble, seconded by Legislator Graves, and carried.
SOLID WASTE
Permission to Re-Bid Residential Waste Disposal Contracts
Mr. Scholes stated their contracts with Steuben County and Casella expire on December 31, 2019, and they would like to re-bid them, noting they are hoping again for multi-year contracts. This request was approved on a motion made by Legislator Graves, seconded by Legislator Curran, and carried.
Permission to Transfer Funds for Local Solid Waste Management Plan
Mr. Scholes requested permission to transfer funds in the amount of $25,000 for the preparation of the Solid Waste Management Plan. The transfer is as follows:
From: To: Amount:
A8160.411 (SW – Repairs Personal Prop.) A8160.495 (SW – Engineering) $10,000
A8160.422 (SW – Gasoline/Oil) A8160.495 (SW – Engineering) $10,000
A8160.499 (SW – Disposal Fees) A8160.495 (SW – Engineering) $ 5,000
Total: $25,000
Mr. Scholes noted they are going take a look at their current operations and see what can be done to increase recycling. Legislator Graves asked if public participation will be involved, and Mr. Scholes stated, yes, that is part of the Solid Waste Management Plan development requirements. This request was approved on a motion made by Legislator Graves, seconded by Legislator Dibble, and carried. Notify County Treasurer
BUILDINGS AND GROUNDS
Ground Floor Renovation Update
Mr. Scholes stated they are currently waiting to receive contract documents for the Ground Floor Renovation Project, and once they are received, they will get them to the code enforcement officer. They hope to schedule a pre-construction meeting in the next couple of weeks.
On-Site Septic System Repairs at the Jail Update
Mr. Scholes stated they will open bids on March 22 for the septic system repairs at the Jail and plan to return to Committee in April to recommend an award. Legislator Healy asked if there any restrictions by the Department of Environmental Conservation. Mr. Scholes stated, no, they have been very helpful. The committee briefly discussed different bid options for this project.
2019 Budget
Committee Vice-Chairman Ricci indicated that he has received no calls regarding bad roads this winter, and commended the department for a doing a good job taking care of them, and asked how they are making out with their budget. Mr. Scholes expressed his gratitude for the kind words on the conditions of the roads and he will be certain to share them with the DPW staff. Mr. Scholes stated they are in good shape with their budget and materials and are pleased with how things are going. Committee Vice-Chairman Ricci confirmed there won’t be any chance they’ll be coming back to Committee to say they are off in their budget by 40 percent, and Mr. Scholes stated, no, they are in good shape.
Adjournment
There being no further business to come before the Committee, the meeting was adjourned at 1:14 p.m. following a motion by Legislator Graves, seconded by Legislator Dibble, and carried.
Respectfully submitted,
Meghan Washer
Confidential Secretary to Clerk of the Board
Board of Legislators
