WAYS & MEANS COMMITTEE
August 14, 2017
NOT APPROVED Committee Members Present: C. Jessup, D. Fanton, P. Curran, D. Healy, J. Hopkins, K. LaForge, D. Root, C. Crandall (Absent: T. O’Grady)
Others Present: L. Ballengee, J. Budinger, S. Burt, D. Decker, K. Graves, L. Gridley, S. Grusendorf, K. Hollis, R. Hollis, G. James, J. Luckey, T. Miner, B. Riehle, D. Scholes, P. Stockin, M. Washer, R. Whitney, N. Ungermann
Call to Order: The meeting was called to order at 1:00 p.m. by Ways & Means Committee Chairman Charles Jessup.
Approval of Minutes
The July 19, 2017, Ways & Means Committee minutes were approved with the following amendment on a motion made by Legislator Root, seconded by Legislator Fanton, and carried.
The tire disposal fees need to be corrected as follows:
"Tires up to 20 inches will cost $2.50 per tire
Tires 20 inches to 24 inches will cost $15 per tire
Oversize tires larger than 24 inches will cost $200 per ton
Tires up to 24.5 inches in loads of 20 or more will cost $200 per ton"
The August 2, 2017, Ways & Means Committee minutes were approved on a motion made by Legislator Hopkins, seconded by Legislator Curran, and carried.
Approval of Audit
Committee members reviewed the August 14, 2017, audit of claims in the amount of $5,077,836.62 (including prepaid bills). A motion was made by Legislator Fanton, seconded by Legislator Healy, and carried to forward the audit to the full Board for approval of payment.
REFERRALS FROM OTHER COMMITTEES
Human Services Committee
Transfer of Funds
Public Health Director Lori Ballengee requested permission to transfer funds in the amount of $8,934. The Women, Infants, and Children’s (WIC) Program has had a budgeted Nutritionist (Outreach) position open for all of 2017. The amount budgeted is $34,610 in account A4010.101. The Health Department is requesting this transfer so they may purchase six Medela breast pumps, postage for the Neopost meter, purchase office and general supplies, as well as use remaining funds to cover the natural gas bill at 112 Park Avenue. This will leave sufficient funding in A4010.101 if the position is filled before the end of 2017. Should additional excess funds be available at the end of 2017 from not filling this position, they will be used to reduce the impact of the settlement of the three union contracts. The New York State Department of Health WIC Office has approved the transfer of these personnel funds to non-personnel accounts. The transfer is as follows:
From: To: Amount:
A4010.101 (Regular Pay) A4190.206 (WIC – Health Equipment) $3,800
A4010.101 (Regular Pay) A4190.401 (WIC – Postage) $2,334
A4010.101 (Regular Pay) A4190.407 (WIC – Office Supplies) $1,000
A4010.101 (Regular Pay) A4190.408 (WIC – General Supplies) $1,000Ways &
A4010.101 (Regular Pay) A4190.428 (WIC – Natural Gas) $ 800
Total: $8,934
This request was approved on a motion made by Legislator LaForge, seconded by Legislator Fanton, and carried. Prepare Resolution
Public Safety Committee
Second Upstate Quality Improvement and Caseload Reduction Grant
Public Defender Barbara Kelley requested permission to apply for the Second Upstate Quality Improvement and Caseload Reduction Grant. The Office of Indigent Legal Services is offering its Second Quality Improvement and Caseload Reduction Grant for $300,000. This grant will continue to cover the salary for the Third Assistant position approved by Resolution No. 101-14, as well as the majority of the fringe benefits. This request was approved on a motion made by Legislator Curran, seconded by Legislator Healy, and carried. Prepare Resolution
Standard FBI Antenna Site License Agreement
The Sheriff’s Office requested a resolution to approve the Standard FBI Antenna Site License Agreement renewal between the County of Allegany and the U.S. Department of Justice Federal Bureau of Investigation in relation to the Bureau’s use of County real property for the period October 1, 2016, through September 30, 2026. Renewal of the license for each successive year will be with the same terms and conditions except the license fee will increase by 3 percent each year as follows:
10/01/2016 – 09/30-2017 $1,576.82 (Approved by Res. No. 216-16 on 9/26/16)
10/01/2017 – 09/30/2018 $1,623.81
10/01/2018 – 09/30/2019 $1,672.53
10/01/2019 – 09/30/2020 $1,722.70
10/01/2020 – 09/30/2021 $1,774.38
10/01/2021 – 09/30/2022 $1,827.62
10/01/2022 – 09/30/2023 $1,882.44
10/01/2023 – 09/30/2024 $1,938.91
10/01/2024 – 09/30/2025 $1,997.09
10/01/2025 – 09/30/2026 $2,056.99
This request was approved on a motion made by Legislator Curran, seconded by Legislator Hopkins, and carried. Prepare Resolution
Deputy Sheriff
The Sheriff’s Office requested permission to fill one full-time Deputy Sheriff (Local 3989 Council 82), and all subsequent vacancies created by the promotion of a Corrections Officer to Deputy Sheriff. This position is needed to replace a Deputy Sheriff who retired. The annual cost of this position is $41,661.57 with benefits estimated at $19,614.27. This position is funded 100 percent with County dollars. This request was approved on a motion made by Legislator Curran, seconded by Legislator Healy, and carried. Notify Human Resources
Allegany/Cattaraugus County Legal Services, Inc. Agreement The County Administrator requested approval to renew the existing agreement with Allegany/Cattaraugus County Legal Services, Inc. at a mutually agreed upon nominal increase in rate for the provision of services. The County desires to maintain legal representation in Family Court matters, including IDV Court (excluding support violations) and in criminal matters in County Court and
local Justice Courts (excluding parole violations, but including probation violations) for those individuals who are financially unable to obtain counsel (hereinafter "legal representation"), pursuant to New York State County Law Section 722, where there exists a conflict with the County’s Public Defender Office. The County will compensate the Allegany/Cattaraugus County Legal Services, Inc. according to the mutually agreed upon rates not to exceed $235,000 per year. Legislator Graves asked if the issues previously discussed regarding this agreement have been resolved. Legislator Curran, stated, no, this agreement is to just get us to January. This request was approved on a motion made by Legislator Curran, seconded by Legislator Hopkins, and carried. Prepare Resolution
Public Works Committee
Transfer of Funds
Public Works Superintendent Guy James requested a resolution to transfer $9,000 from A1990.429 (Contingency) to H8197.200 (Waste Water Treatment Jail) to cover Engineering Services for an Evaluation and Report for the onsite Waste Water Treatment System at the Allegany County Jail. This request was approved on a motion made by Legislator Fanton, seconded by Legislator Healy, and carried. Prepare Resolution
Attorney/Client Session
A motion was made by Legislator Root, seconded by Legislator LaForge, and carried to enter into attorney/client session at 1:07 p.m. Immediately following discussion at 1:33 p.m., a motion was made by Legislator Fanton, seconded by Legislator Curran, and carried to end the attorney/client session and return to the regular meeting.
Senior Account Clerk Typist Clerk of the Board Brenda Rigby Riehle requested permission to fill one full-time Senior Account Clerk Typist (AFSCME, Grade 10, Step: Base – 7) due to a retirement. This position is responsible for purchasing office supplies for the entire County, prepares County Directory and Village Supplement, maintains spreadsheets on drivers and vehicles, maintains records on all vehicles except Public Works, processes Legislators’ expense vouchers, maintains files on contracts, maintains appointment files, responsible for toner rebate program, prepares and sends District Meeting notices, substitutes for Journal Clerk and Mail Clerk, as well as other various tasks as requested. The annual cost of this position is between $31,377 and $37,747 with benefits estimated between $14,026 and $16,873. This position is funded 100 percent with County dollars. This request was approved on a motion made by Legislator Hopkins, seconded by Legislator Fanton, and carried. Notify Human Resources
Respectfully submitted,
Meghan Washer, Secretary to Clerk of the Board
Allegany County Board of Legislators
