PUBLIC WORKS COMMITTEE
September 4, 2019
Members Present: D. Fanton, J. Ricci, G. Barnes, P. Curran, W. Dibble, K. Graves, D. Healy, C. Crandall
Others Present: D. Bigelow, J. Burdick, D. Decker, S. Grusendorf, B. Harris, J. Henry, J. Hopkins, C. Ivers, C. Knapp, D. McDonnell, K. Monroe, B. Riehle, D. Root, T. Ross, D. Scholes, P. Stockin, M. Washer, R. Whitney
Call to Order: The meeting was called to order by Public Works Committee Chairman Dwight Fanton at 1:02 p.m.
Media Present: C. Potter- The Spectator
Approval of Minutes:
A motion was made by Legislator Graves, seconded by Legislator Ricci, and carried to approve the minutes of August 7, 2019.
HIGHWAY
Approval of 2020 – 2022 Snow and Ice Contracts
Public Works Superintendent Justin Henry requested a resolution approving the 2020 – 2022 Snow and Ice contracts. Mr. Henry briefly discussed the contract terms and thanked Town Highway Superintendent Fred Demick as well as all Town and County Superintendents for their input, noting that this contract is an example of the good working relationship between the County and towns. This request was approved on a motion made by Legislator Graves, seconded by Legislator Healy, and carried. Prepare Resolution
Award of Hauling for Sand/Salt
Mr. Henry requested permission to awar
d the hauling of sand and salt to B&R Green Trucking. Legislator Barnes asked who Gernatt Asphalt is. Mr. Henry stated they are out of Springville, NY, and the closest supplier to Centerville, Hume, and Rushford; therefore, that is where they pull sand and salt from. This request was approved on a motion made by Legislator Healy, seconded by Legislator Graves, and carried.
Request to Appropriate Remaining 2018 CHIPS Funds
Mr. Henry requested a budget adjustment to carryover remaining 2018 funds for SFY 2019-20 Consolidated Highway Improvement Program (CHIPS) in the amount of $12,564. The adjustment is as follows:
Net Increase to County Road Fund
Increase Appropriation D5112.223 $12,564
CHIPS Paving
Increase Revenue D5110.3501.00 $12,564
State Aid Consolidated Highway Aid
Legislator Decker asked if these funds are earmarked for anything. Mr. Henry stated they are moving forward to pave the 4-mile stretch on County Road 15, and the anticipated start date is September 16. Legislator Healy stated he has received a lot of positive feedback on the paving done on our County roads. This request was approved on a motion made by Legislator Graves, seconded by Legislator Healy, and carried. Refer to Ways and Means
SOLID WASTE
Ford Transit Connect Van
Mr. Henry requested permission to purchase a small cargo van for the purposes of safely transporting materials (propane tanks, air conditioning units, televisions, etc.) to and from transfer stations. A small cargo van will provide greater efficiency and versatility as they are currently using a 2006 Chevrolet Malibu for the same purpose(s). Mr. Henry stated the purchase is recommended from the 2019 Budget rather than the 2020 Budget because sufficient funds are available this fiscal year. The purchase will be via NYS Office of General Services, or piggyback from another municipal contract. Legislator Graves asked if the old vehicle will be sold at auction. Public Works Deputy Superintendent Dean Scholes stated, yes, the vehicle they use now will not pass its next inspection. Legislator Graves asked if there is an option to lease a new cargo van. County Treasurer Terri Ross stated that she wasn’t given a lot of notice for this request, adding that typically they go through the leasing option as all of our vehicles are now in the fleet fund. Ms. Ross continued that the money Mr. Henry wants to use is not allocated for a vehicle, noting it was for roll off containers. Ms. Ross suggested that they look into Enterprise for leasing, adding that they do have the option to directly buy vehicles from them as well. Mr. Henry indicated that he has no problem holding off and looking into Enterprise. A motion was made by Legislator Graves, seconded by Legislator Curran, and carried to table the request until further information can be provided.
BUILDINGS AND GROUNDS
Request to Transfer Funds
Mr. Henry requested permission to transfer remaining funds from the Jail Septic Service Repair Capital to the following Public Safety Building & Grounds Safety Complex Accounts for the purpose of large repairs. The transfer is as follows:
From
H8197.200 – Jail Septic Repairs $70,000
Appropriate to:
A3152.412 – Public Safety Buildings $59,000
Repair Real Property
A3152.422 – Fuels $11,000
Total: $70,000
This request was approved on a motion made by Legislator Graves, seconded by Legislator Dibble, and carried. Refer to Ways and Means
Update on Board of Elections
Mr. Henry stated they had a walkthrough with the state code inspector, and all went well with only minor issues to address. They are anticipating a move in date of September 16. Legislator Stockin stated that he also did a walkthrough, and it looks great. Mr. Henry thanked the Buildings & Grounds crew for all of their efforts. Legislator Graves asked if the remaining properties have been boarded up for the winter. Mr. Henry stated there is no plumbing in the church, and the house is on their list to
keep an eye on if they are unable to hand it over to the Land Bank by winter. Committee Chairman Fanton asked what the status is on the Land Bank acquiring that piece of property. County Administrator McDonnell indicated that the Land Bank is currently in the process of selling a piece of property so they can use the funds to make an offer.
Update on Ground Floor Renovations
Mr. Henry stated that the final inspection on the Ground Floor renovations went well, and Social Services has begun moving in.
Update on Jail Septic Project
Mr. Henry stated the Jail Septic project is completed and operational. Mr. Henry noted the $70,000 being used for generator repairs are leftover funds from the Jail Septic project. Legislator Healy asked what the total of the project was. Mr. Henry approximated $528,000.
Attorney/Client Session
A motion was made by Legislator Graves, seconded by Legislator Dibble, and carried at 1:20 p.m. to enter into an attorney/client session. Immediately following discussion at 1:46 p.m., a motion was made by Legislator Graves, seconded by Legislator Dibble, and carried to end the attorney/client session and return to the regular meeting.
Security Upgrades
County Administrator McDonnell requested permission to transfer funds in the amount of $20,000 from A1990.429 (Contingency) to H1631.200 (Building Security Upgrade Capital Project) to cover the additional expenses for upgrading the security system at the County Office Complex. Currently there is $70,000 available in a capital account, and the quote is for an estimated $88,795. Ms. McDonnell is requesting an additional $20,000, as well as permission to enter into a contract with Johnson Controls to complete this project. A motion was made by Legislator Graves, seconded by Legislator Healy, and carried to refer this request to Ways and Means. Refer to Ways and Means
Adjournment
There being no further business to come before the Committee, the meeting was adjourned at 1:47 p.m. following a motion by Legislator Graves, seconded by Legislator Ricci, and carried.
Respectfully submitted,
Meghan Washer
Confidential Secretary to the Clerk of the Board
Board of Legislators
