Public Works Committee
March 4, 2020 Members Present: J. Ricci, G. Barnes, P. Curran, W. Dibble, K. Graves, D. Healy, C. Crandall (Absent: D. Fanton)
Others Present: D. Bigelow, B. Budinger, D. Decker, B. Harris, D. Healy, S. Hicks, J. Hopkins, C. Knapp, B. Riehle, D. Scholes, P. Stockin, M. Washer
Call to Order: The meeting was called to order by Public Works Committee Vice-Chairman John Ricci at 1:00 p.m.
Approval of Minutes
A motion was made by Legislator Graves, seconded by Legislator Dibble, and carried to approve the minutes of February 5, 2020.
HIGHWAY
Request to Fill HMEO II Position
Public Works Superintendent Justin Henry requested permission to fill one full-time Heavy Motor Equipment Operator II (HMEO II) (AFSCME, Grade 14) and all subsequent positions including hiring from the outside due to a retirement. This position is responsible for the operation of heavy equipment such as gradall, grader, and crane. The annual salary of this position is estimated between $38,238.59 and $46,647.95 with benefits estimated between $16,347 and $19,942. This position is funded 100 percent with County funds. Legislator Decker asked if we just filled one of these positions. Mr. Henry stated they are constantly filling positions and the position Legislator Decker is referring to was in District IV. Public Works Deputy Superintendent Dean Scholes indicated they will probably have four to five more retirements before the year ends. This request was approved on a motion made by Legislator Graves, seconded by Legislator Dibble, and carried. Refer to Ways and Means
Re-Appropriation of CHIPS Funds
Mr. Henry requested a resolution adjusting the amount of SFY 2020-21 Consolidated Highway Improvement Program (CHIPS) funds to appropriate carryover funds remaining from 2019 in the amount of $86,817. The Budget adjustment is as follows:
Net Increase to County Road Fund
Increase Appropriation: Amount: D5112.223 (CHIPS Paving) $86,817
Increase Revenue: Amount:
D5110.3501.00 (State Aid Consolidated Highway Aid) $86,817
This request was approved on a motion made by Legislator Healy, seconded by Legislator Graves, and carried. Refer to Ways and Means
Permission to Award 2020 Material and In-Place Bids
Mr. Henry requested permission to award the 2020 Material and In-Place bids as follows:
2020 Chip Seal
All County roads - Suit-Kote for the amount of $143,869.35
2020 Crack Seal
All County roads - Midland for the amount of $154,102.50
2020 Paving
County Road 30 – Dolomite for the amount of $810,315.00
County Road 32 – Dolomite for the amount of $452,092.50
County Road 40 – Dolomite for the amount of $757,041.00
County Road 49 – Spallina for the amount of $603,280.00
2020 CIPR
County Road 20 (2.9 miles) – Suit-Kote for the amount of $264,591.36
County Road 40 (2.0 miles) – Suit-Kote for the amount of $174,895.20
2020 NOVA
County Road 35 – Midland for the amount of $43,975.92
Legislator Barnes asked what NOVA is. Mr. Henry stated it is oil emulsion with stone added to it. Legislator Graves asked if any of the bids are piggyback, and Mr. Henry stated, no. Legislator Hopkins stated she was under the impression that County Road 23 between Hume and Rushford was going to be done. Mr. Henry stated it is included in their 5-year plan; however, he is not sure what year it will be completed. The request to award the 2020 Material and In-Place bids was approved on a motion made by Legislator Graves, seconded by Legislator Dibble, and carried.
2020 Construction
Mr. Henry distributed a project map that outlines the tentative 2020 planned construction projects. The committee collectively agreed that the map is very nice. Mr. Henry stated that Engineer Technician Rory O’Hagan created the map and did a great job.
Permission to Lease Equipment
Mr. Henry requested permission to lease equipment (paver and heavy duty roller) for the 2020 construction season per the rental quote that was distributed with the agenda. Legislator Decker asked if they will have them for the whole season and can towns and villages use them. Mr. Henry stated the towns and villages have used our equipment and that will continue. Legislator Curran asked if they are going to stick with renting in the future. Mr. Henry stated this is their year to try it and see how it goes, noting that a brand new paver is $500,000 and used pavers cost between $300,000 and $400,000. Legislator Curran indicated they have bought a used paver before. Mr. Henry stated they have; however, the difference is size. The paver being rented is 120 horsepower, and the previously purchased paver is only 40 and typically used for parking lots. Legislator Graves asked if the rental rates are state bid rates. Mr. Henry stated, yes, the bid is off OGS who always gives them a better price. Legislator Graves asked if the amount includes delivery. Mr. Henry stated, yes, the initial delivery is included. This request was approved on a motion made by Legislator Healy, seconded by Legislator Curran, and carried.
Transfer of Funds – Equipment Rentals
Mr. Henry requested permission to transfer funds in the amount of $19,800 from D5110.408 (General Supplies) to D5110.413 (Rentals – Personal Property). This request was approved on a motion made by Legislator Curran, seconded by Legislator Dibble, and carried. Notify County Treasurer
Transfer of Funds – Under-Bridge Unit
Mr. Henry requested permission to transfer funds from Capital Account H5197 – DPW Highway Equipment & Capital Outlay to cover additional costs discovered upon inspection that are required to rebuild our current Aspen A-40 under-bridge unit. Resolution No. 34-19 established the Capital Project for this rebuild at the anticipated amount of the project. The transfer is as follows:
To: Amount:
H5305.200 – DPW – Bridge Unit Rebuild $37,500
From: Amount:
H5197.200 – DPW – Highway Capital Outlay $37,500
Legislator Healy asked if there is any type of warranty included. Mr. Scholes stated there is a three to five-year warranty on the unit, noting it is on a brand new chassis, and they expect it to have quite a life expectancy. Mr. Henry added there is a 6-month warranty on replacement parts. The committee briefly discussed the different uses of the equipment. This request was approved on a motion made by Legislator Dibble, seconded by Legislator Curran, and carried. Refer to Ways and Means
SOLID WASTE
Permission to Award Solid Waste Containers
Mr. Henry stated bids for (4) 40-Yard Open Top Roll Off Waste Containers was opened on February 20, 2020, at 10:00 a.m., and the following bids were received:
Bidder-Delivered Price Per Container- Meets Specifications
Cyncon Equipment, Inc. $6,810.00 Yes
Thompson Fabricating, Inc. $5,737.50 Yes
Rudco Products $7,716.25 No
Wastequip $5,550.00 No
Mr. Henry requested permission to award (4) 40-Yard Open Top Roll Off Waste Containers to Thompson Fabricating, Inc. for a total of $22,950. This request was approved on a motion made by Legislator Graves, seconded by Legislator Healy, and carried.
TV Collection Event
Mr. Henry announced a TV collection event to be held Saturday, March 7, from 8:00 a.m. to 3:30 p.m. at the Cuba/Friendship Transfer Station. Committee Vice-Chairman Ricci asked if there is a fee, and Mr. Henry stated, no. Mr. Scholes stated customers can bring up to two TVs at no cost, adding this event is specifically for televisions. The next electronics event will be held on April 25.
Fiscal Manager
Mr. Henry acknowledged the retirement of Fiscal Manager Yvonne Marks stating it is her last week, and she will be sorely missed as she has done a great job and was instrumental to their department. Legislator Graves stated they have appreciated her service to the County.
Adjournment
There being no further business to come before the Committee, the meeting was adjourned at 1:21 p.m. following a motion made by Legislator Graves, seconded by Legislator Curran, and carried.
Respectfully submitted,
Meghan Washer
Confidential Secretary
Allegany County Board of Legislators
