October 3, 2018
Members Present: D. Fanton, J. Ricci, G. Barnes, W. Dibble,
K. Graves, D. Healy, C. Crandall (Absent: P. Curran)
Others Present: A. Bigelow, D. Bigelow, T. Boyde, J.
Burdick, D. Decker, B. Harris, S. Havey, J. Henry, K. Hooker, J. Hopkins, C.
Knapp, J. Luckey, K. Monroe, B. Riehle, D. Root, T. Ross, D. Scholes, P.
Stockin, J. Tomasi, M. Washer
Media Present: C. Potter – Wellsville Daily Reporter
Call to Order: The meeting was called to order by Public
Works Committee Chairman Dwight Fanton at 1:02 p.m.
Approval of Minutes:
HIGHWAY
County Road Transfer of Funds – Striping
Public Works Deputy Superintendent II Justin Henry requested
permission to transfer funds in the amount of $15,000 to cover a shortfall in
the Striping of County Roads account. The transfer is as follows:
From: Amount:
D5142.405 (Snow Removal – General Supplies) $15,000
To: Amount:
D3310.465 (Transportation Contracts – Striping) $15,000
Legislator Stockin asked if it is normal to just stripe the
middle and edges of roads. Mr. Henry stated it depends on what they have
available in their budget, adding they always do the roads traveled most first.
This request was approved on a motion made by Legislator Healy, seconded by
Legislator Dibble, and carried. Refer to Ways and Means
County Road Transfer of Funds – Fuel
Mr. Henry requested permission to transfer funds in the
amount of $50,000 due to the increase in fuel prices from 2017 to 2018. The
transfer is as follows:
From: Amount:
D5142.405 (Snow Removal – General Supplies) $50,000
To: Amount:
D5110.422 (Fuel/Oil – Gasoline) $50,000
Legislator Healy asked what the projection is for next year.
Mr. Henry stated this request will get them through the year, and they have
budgeted more for 2019. This request was approved on a motion made by
Legislator Graves, seconded by Legislator Ricci, and carried. Refer to Ways and
Means
County Road Transfer of Funds – Technology
Mr. Henry requested permission to transfer funds in the
amount of $8,500 for technology upgrades for all four district shops which will
each receive a computer as well as printing/scanning capabilities. The transfer
is as follows:
From: Amount:
D5142.408 (Snow Removal – General Supplies) $8,500
To: Amount:
D5110.201 (Office Equipment) $8,500
Mr. Henry stated this transfer will allow all four district
shops to be equipped with computers, internet, and printing capabilities.
Legislator Graves stated computers are sensitive to dust and asked if there are
areas that will prevent the computers from being exposed to it. Mr. Henry
stated they are working with what they have; however, they will be located in
the best suited area, and they will make every effort to keep them clean.
Legislator Healy asked for a reason for the upgrades. Mr. Henry stated that it
will bring the workforce to current times. Currently, they are unable to
transfer data larger than a text message to any shop which results in them
having to drive to each shop and hand deliver paperwork. Legislator Barnes
stated these three transfer requests all came from the County Road Budget, and
asked why they have so much extra leftover. County Treasurer Terri Ross stated
they have been able to capture great prices for sand and salt, and because last
year was a light year for sand and salt, they have monies leftover to allow for
these transfers. This request was approved on a motion made by Legislator
Healy, seconded by Legislator Dibble, and carried. Refer to Ways and Means
Permission to Bid Deer Removal
Mr. Henry requested permission to bid deer removal. They
have had a few interested parties, and Mr. Henry feels it is in the County’s
best interest to put it out to bid. Legislator Harris asked if annual contracts
are required from bidders. Mr. Henry stated it is a 3-year contract, and they
are able to add inflation for each year to the bid, adding the cost is per
deer.
Tappan Zee Panels
Mr. Henry stated that Public Works Superintendent Guy James
could not attend the meeting as he is onsite at Higgins Creek where Tappan Zee
panels are being installed. Two panels have also been installed on Purdy Creek
Bridge, and that project went very well. Legislator Barnes asked if there are
any panels left, and Mr. Henry indicated there are two panels that have not
been allocated to a project. Committee Chairman Fanton asked for an estimate in
savings for using these panels. Mr. Henry stated the savings would be in the
superstructure, and based on his experience, he is comfortable to say it is
over $100,000 in savings.
BUILDING AND GROUNDS
Transfer of Funds – Jail
Mr. Henry requested permission to transfer funds in the
amount of $15,000 from A3152.408 (General Supplies) to A3152.412 (Repairs Real
Property). These funds are needed for additional repairs on a wall at the Jail.
Mr. Henry indicated it was discovered the leak was not caused by the roof as
initially thought; there is a wall leak due to flashing not being properly
installed. Committee Chairman Fanton stated they found out after the fact that
it wasn’t built to good specifications, and the repairs need to be done. This
request was approved on a motion made by Legislator Healy, seconded by
Legislator Graves, and carried. Notify County Treasurer Third Floor Outdoor Recreation
Area Mr. Henry stated they are currently waiting for recommendations and
estimated costs to install a roof and make the area usable for an office
environment.
Ground Floor Renovations
Mr. Henry stated they are working with LaBella and will have
a site visit with engineers in the coming weeks. Mr. Henry indicated everything
should be ready to go out to bid at the end of November. Legislator Graves
asked if any work has been done. Mr. Henry stated they have in-house work being
done by employees.
Attorney/Client Session
A motion was made by Legislator Graves, seconded by
Legislator Healy, and carried to enter into attorney/client session at 1:20
p.m. Immediately following discussion 1:30 p.m., a motion was made by
Legislator Healy, seconded by Legislator Graves, and carried to end the attorney/client session and return to the
regular meeting.
Security Upgrades
A motion was made by Legislator Graves, seconded by
Committee Chairman Fanton, and carried to refer the request to make security
upgrades in the amount of $70,000 to Ways and Means for funding. Legislator
Healy asked if he is correct in understanding that it is Sgt. Bigelow’s recommendation
to move forward with Option 1, and Sgt. Bigelow stated, yes. Refer to Ways and Means
SOLID WASTE
Phase IV Landfill Closure Update
Mr. Henry stated that even though the weather has not been
cooperating, things continue to progress, and they hope to be finished by the
end of the month.
Household Hazardous Waste Day
Mr. Henry stated that Household Hazardous Waste Day was held
on Saturday, September 8. The event went well, and they saw 88 vehicles and
364,000 pounds of hazardous waste was dropped off.
E-Waste Collection Event
The next E-Waste Collection event will be held on Saturday,
October 20, 2018, from 9:30 a.m.to 12:30 p.m. at the County Landfill in
Belmont, NY.
E-Waste Contract
A motion was made by Legislator Graves, seconded by
Legislator Dibble, and carried to put the E-Waste Contract out to bid.
Tourist Map
Legislator Dibble distributed a map highlighting the old
Turnpike Road. Legislator Dibble would like to find a way to get tourists off
I-86 to travel along the Turnpike Road to see the County and visit fuel, food,
lodging, etc. A motion was made by Legislator Dibble, seconded by Legislator
Graves, and carried to refer the request to the Planning & Economic
Development. Refer to Planning & Economic Development Committee
Adjournment
There being no further business to come before the
Committee, the meeting was adjourned at
1:45 p.m. following a motion by Legislator Graves, seconded
by Legislator Ricci, and carried.
Respectfully submitted,
Meghan Washer
Confidential Secretary to Clerk of the Board
Board of Legislators